Room Move Report

The Room Move Report shows all of the room changes that occurred during a specified date range. Common reasons for guest room transfers include the size of room or location of a room not being to the guest's liking, or possibly a problem in the room (such as a broken tap) rendering it Out of Order. The report includes any reasons entered for all room changes that occurred.

Note: This report is generated using the date the CHANGE was made, not when the original reservation was made or the stay occurred.

Once generated, the report lists the original room number and room type (FROM section) , the guest name, the new room number and room type (TO section), the ID of the User who executed the room move, the date of stay that's been moved, status of the stay, the date/time the move was made, and the reason for the move, for the date range selected.

Note: One Room Move may generate multiple entries on the report, if an affected stay was over multiple nights. The report will show a separate entry for EACH DAY that was in the new room.

The Room Move Report command is found in the Room Reports section of the Reports Menu.

 

 

 

To reach the Reports Menu:

 

The Reports Menu can be accessed by clicking the Reports icon on the Action Bar:

Action Bar for Skyware Systems with words

OR

Full Menu

Click the icon on the left for the Full menu.

Full Menu Icon

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table

From the Status Section, select Reports.

Status section of Full Menu with Reports option selected

 

The Reports screen is divided into four sections, Room Reports, Revenue Reports, Managers Reports and Other Reports.

Reports Menu screen

The VIP Report command is in the Room Reports section.

Room Reports section of the Reports Menu with the Room Move command selected

 

When selected, the VIP Report screen will open.

Room Move Report screen example

 

Date Range: You must select the Date Range for the report. This range identifies the dates during which the room change was made.

From: Use the drop-down menus or the calendar icon to select the Date you wish to have the reporting begin. By default the Date selected is today's Date.

To: Use the drop-down menus or the calendar icon to select the Date you wish to have the reporting end. By default the Date selected is today's Date.

 

When finished, click the orange button Run Report.

Room Move Report example

Once generated, the report lists the original room number and room type (FROM section) , the guest name, the new room number and room type (TO section), the ID of the User who executed the room move, the date of stay that's been moved, status of the stay, the date/time the move was made, and the reason for the move, for the date range selected.

Note: One Room Move may generate multiple entries on the report, if an affected stay was over multiple nights. The report will show an entry for EACH DAY that was in the new room.

Room Move Report example with multiple entries denoting multiple nights from one move highlighted

For example, a guest's stay dates were 10/17-10/21, but the 17th was in the original room, with the move occurring on 10/18. Thus the (4) nights of 10/18-10/21 were actually moved. One move, 4 moved entries, all at the same date/time of entry.

 

By default, the report is generated in PDF form and opens in a separate browser window. From there you can select to save or print the report, among other options. You can, instead, check the Generate report to excel checkbox to generate the report in HTML for downloading to Excel instead of PDF. The information in this case will then be correct for importing into another document rather than immediate viewing.

NOTE: The generated report appears as a pop-up window through your browser. If your browser is set to block pop-ups, you may receive a warning banner at the top of the browser. Click this banner and select to allow pop-ups so that you can view the report.

 

Date Updated April 28, 2021